How to Initiate Email Archiving on Office 365 Exchange Online
Articles on: Exchange
Email archiving is a crucial feature provided by Office 365 Exchange Online, allowing users to store and manage their emails efficiently. However, after enabling Exchange Online Archiving for a user, it may take some time for the archiving process to commence. In this helpdesk article, we will guide you through the steps to force Exchange Online Archiving to start immediately on Office 365.
Before proceeding with the steps below, ensure that you have the necessary permissions to connect to Office 365 using PowerShell. Additionally, if you are using the Exchange Online v2 PowerShell module, you can take advantage of a simplified process that supports Modern Authentication.
To begin, establish a connection to Exchange Online PowerShell using the following steps:
Launch PowerShell on your local machine.
Run the following command to install the Exchange Online v2 PowerShell module, if not already installed:
Import the module by executing the following command:
Connect to Exchange Online PowerShell using your Office 365 admin credentials:
Note: If you encounter any issues during the installation or connection process, ensure that you have the necessary prerequisites fulfilled.
After successfully connecting to Exchange Online PowerShell, you can force the Managed Folder Assistant to initiate the archiving process for a specific user's mailbox. Follow these steps:
Execute the following command, replacing "user@example.com" with the email address of the user whose archiving you wish to start:
Wait for the command to complete. The Managed Folder Assistant will now begin processing the user's mailbox and initiate the archiving of emails.
Note: It is essential to understand that the archiving process may take some time to complete, depending on the size of the mailbox and the volume of email data.
By following the steps outlined in this article, you can enforce the immediate initiation of email archiving on Office 365 Exchange Online. Remember that it may still take some time for the archiving process to complete, but forcing the Managed Folder Assistant to start ensures that the archiving process begins promptly.
Updated on: 11/07/2023
Introduction
Email archiving is a crucial feature provided by Office 365 Exchange Online, allowing users to store and manage their emails efficiently. However, after enabling Exchange Online Archiving for a user, it may take some time for the archiving process to commence. In this helpdesk article, we will guide you through the steps to force Exchange Online Archiving to start immediately on Office 365.
Prerequisites
Before proceeding with the steps below, ensure that you have the necessary permissions to connect to Office 365 using PowerShell. Additionally, if you are using the Exchange Online v2 PowerShell module, you can take advantage of a simplified process that supports Modern Authentication.
Procedure
Step 1: Connect to Exchange Online PowerShell
To begin, establish a connection to Exchange Online PowerShell using the following steps:
Launch PowerShell on your local machine.
Run the following command to install the Exchange Online v2 PowerShell module, if not already installed:
Install-Module -Name ExchangeOnlineManagementImport the module by executing the following command:
Import-Module ExchangeOnlineManagementConnect to Exchange Online PowerShell using your Office 365 admin credentials:
Connect-ExchangeOnlineNote: If you encounter any issues during the installation or connection process, ensure that you have the necessary prerequisites fulfilled.
Step 2: Start the Managed Folder Assistant
After successfully connecting to Exchange Online PowerShell, you can force the Managed Folder Assistant to initiate the archiving process for a specific user's mailbox. Follow these steps:
Execute the following command, replacing "user@example.com" with the email address of the user whose archiving you wish to start:
Start-ManagedFolderAssistant -Identity user@example.comWait for the command to complete. The Managed Folder Assistant will now begin processing the user's mailbox and initiate the archiving of emails.
Note: It is essential to understand that the archiving process may take some time to complete, depending on the size of the mailbox and the volume of email data.
Conclusion
By following the steps outlined in this article, you can enforce the immediate initiation of email archiving on Office 365 Exchange Online. Remember that it may still take some time for the archiving process to complete, but forcing the Managed Folder Assistant to start ensures that the archiving process begins promptly.
Updated on: 11/07/2023
Updated on: 01/07/2024
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